Tips for organising the perfect baby shower

Emmy Samtani
Emmy Samtani
Emmy is the founder of Kiindred and mother to 3 little ones. Over the last 4 years, she has worked with some of the most credible experts in the parenting space and is a keen contributor on all things parenthood.
Created on Oct 15, 2023 · 3 mins read

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Whether you’re organising your baby shower yourself, or have someone kindly taking charge for you, there are a number of things you will want to consider (or pass on to them to consider for you). Some careful planning will help make sure the day goes off without a hitch – and that it is memorable for all the right reasons. To help you plan, we’ve put together a party-planning to-do list, broken down into time frames to make it even easier to get organised.

7-9 weeks before…

  • Select a date and time
  • Guest list (even if its just rough at this stage)
  • Set a budget
  • Select and/or book a venue
  • Start thinking about a theme

4-6 weeks before…

  • Decide on the theme
  • Finalise gift registry (if there will be one)
  • Finalise the guest list
  • Send out invitations
  • Order anything specific that you need that will take some time to arrive – eg the cake
  • Lockdown the menu or order catering if needs be
  • Start planning games (if you’re having them)
  • Book (or assign a friend/family member) to be the official photographer for the day
  • Ask friends/family to help out with other tasks on the day – and make sure there are some who can stick around to help with clean up/getting gifts home after the party finishes.

baby shower games

2-3 weeks before…

  • Follow up any outstanding RSVPs
  • Finalise games and party favours
  • Confirm your booking with the venue or whoever’s house it will be held at
  • Confirm your booking for the cake and delegate someone to pick this up on the day
  • Create a run sheet for the day and send it to anyone else who will be helping you
  • Finalise decorations
  • Think about music, organise a play list (and whether you’ll need speakers or any equipment) or delegate someone else to look after this on the day – just make sure you tell them what sort of music you want!

1 week before…

  • Shop for any food items that can be bought in advance (check out some baby shower food ideas here)
  • Organise drinks
  • Make sure you have enough cups, plates, cutlery, serviettes etc if the party is at a home/park

1-3 days before…

  • Finalise food shopping
  • If it is held at a house, organise any final cleaning to be done and start setting up the space

On the day…

  • Finish setting up
  • Finalise decorations
  • Pick up the cake (or have someone do this for you

baby shower

Tips for making the day run smoothly – and enjoying yourself!

  • Stay organised along the way and hopefully any problems will arise beforehand so that when the day does arrive it can run smoothly.
  • Things might come up or go wrong on the day, but don’t stress.
  • If you are planning this for another mama – make sure you know her expectations well in advance and listen to what she wants.
  • Baby showers don’t have to be Pinterest-worthy extravaganzas, as long as the people you/they love most are there, that’s all that matters.
  • Don’t forget to send thank you cards to guests and anyone who helped out to plan/prep for the day.
  • Don’t leave the mum-to-be with the clean up after (if it’s at her house) or if you are the mum-to-be either get some friends to help you or book a cleaner to come in afterwards so you can put your feet up and relax (and open all your present).

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